Tetra Tech ARD

Tetra Tech ARD is currently accepting expressions of interest for the Project Assistant (Jakarta based) on our USAID Indonesia Forestry and Climate Support Project (USAID IFACS). 

USAID IFACS seeks to reduce the threats of deforestation and climate change, and help the Government of Indonesia (GOI) conserve the country's tropical forests, wildlife, and ecosystem processes (including carbon sequestration).

JOB SUMMARY: 

The Project Assistant is responsible for assisting Administrative Officer in providing project support in administration specially in HR administration. Together with Administrative Assistant and Office Assistant, he/she will assist Grants Team, Technical Team and Operation Team.

MAIN RESPONSIBILITIES AND TASKS: 

1. Handling HR administration such as health insurance, timesheet, etc

2. Documenting personnel files properly

3. Together with Administrative Assistant and Office Assistant in doing process of visa and working permit for foreigner or international visitor

4. Together with Administrative Assistant and Office Assistant in doing review lease agreement for expatriate house and offices

5. Assist Grants Team in collecting and documenting grantee application, developing and maintaining grantee data base, and assist in filing the correspondences

6. Assist Technical Team and Operations Team if necessary

7. Undertake additional tasks and responsibilities as requested by supervisor

QUALIFICATIONS (MINIMUM REQUIREMENTS): 

University Degree

At least 3 years of experience in equivalent position. 

Has experience in HR and administration.

Has experience with grants management. 

Must have the ability to work effectively in a fast-paced, stressful environment. 

Must be flexible, willing to perform other duties and work irregular hours.

Able to communicate fluently and effectively. 

Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues. 

Must be capable of working both individually and as part of a team. 

Native fluency in spoken and written Indonesian.

Professional competency in spoken and written English.

Ability to engage in activities occurring in multiple field sites with multiple stakeholders across Indonesia.

Willingness to travel extensively in Indonesia.

Please submit your recent CV and Cover Letter as of 7 October 2012 (the latest) with subject Project Assistant to: recruitment@ifacs.or.id

Tetra Tech ARD is an equal opportunity employer.

The Strategies Against Flu Emergence (SAFE)

PROGRAM ASSISTANT The Strategies Against Flu Emergence (SAFE) is a three-year program (March 15, 2011 – March 14, 2014) funded by the United States Agency for International Development (USAID) based in Jakarta, and implemented by Development Alternatives, Inc. (DAI). SCOPE OF WORK Responsibilities will include, but not be limited to: · Maintain appointments, records, report document and filing system · Conduct correspondence with SAFE implementing partners on report submission · Assist in preparation of training materials · Prepare documents and additional items for workshops, etc · Record training and other information on the technical and administrative management information system (TAMIS) and USAID TraiNet database · Support organization of training activities · Support monitoring of training activities · Coordinate with grants and contracts specialist on USAID regulations · Prepare budgets for training and workshops · Any other administrative tasks · Other duties as requested by component team members REQUIREMENTS · Minimum of Diploma 3 required · Experience with USAID funded projects required · Proven ability to develop and analyze budgets using MS Excel · Proven ability to use MS Word and MS PowerPoint · Fluency in written and spoken English and Bahasa Indonesia · Strong communication and interpersonal skills, and ability to work effectively in a team environment · Ability to travel overnight outside of Jakarta Interested candidates must submit their CV by September 14, 2012 to saferecruitment@dai.com. Please indicate “PROGRAM ASSISTANT” in the subject of your email.

Global Entrepreneurship Program – Indonesia

*About The Global Entrepreneurship Program – Indonesia (GEPI)* The Global Entrepreneurship Program Indonesia (GEPI) aims to catalyse Indonesia’s entrepreneurship strategies by working in partnership with existing programs and linking aspiring Indonesian entrepreneurs to global developments and investment prospects. GEPI formally was started in January 2011 by a group of 13 prominent business leaders in Indonesia who now comprise the Board of Founders. It has a full-time Secretariat in Jakarta. GEPI works in partnership with the many organizations and companies focused on developing entrepreneurship in Indonesia to do perform many activities including: · Raising the awareness of entrepreneurship and innovation in Indonesia · Working together to provide what we might call the right ecosystem for emerging entrepreneurs · Working together with entrepreneurship groups and the Government of Indonesia to improve the enabling environment for entrepreneurship · Working together to ensure that emerging entrepreneurs can have access to finance and domestic and international angel investors and · Helping to facilitate entrepreneurs and innovators scale GEPI seeks a Project Assistant for its programs to identify, support, and sustain entrepreneurs in Indonesia. The Project Assistant will report directly to the Program Officer. We are seeking a professional that is passionate about entrepreneurship and its potential to catalyze growth and change in Indonesia. The Project Assistant will be well positioned to provide support roles for exciting programs around developing and launching entrepreneurship incubators, business accelerators, and business plan competitions. *Project Assistant* Start Date :Immediately End Date :1 year contract (w/ possible extension) * * *Job Description :* Administrative and logistical duties related to events to be organised by GEPI Undertake finance and accounting duties related to monthly financial report and cash request Liaise with external contacts Flexible working hours – 5 days work in a week * * *Requirements :* Experience in event organizing (min. 1 year) Experience in finance and accounting (min. 1 year) Willingness to learn new procedures Working English proficiency Ability to work remotely/virtually Familiar with Microsoft Office applications for business and professional purposes Interested applicants should *only* send their CV (max. 2 pages) and the cover letter to secretariat@gep-indonesia.org before 03 September 2012 Working at GEPI provides a dynamic and entrepreneurial environment where initiative is both expected and required. Based on the high profile nature of our mission and work, GEPI also provides and requires access to influential members of Indonesia business community, international government institutions, and multilateral organizations. If you are a self-starter, enjoy an open and challenging environment, and possess a passion for making a difference in Indonesia through catalyzing entrepreneurship, we encourage you to consider joining GEPI as a Project Assistant.